Effective Monitoring And Implementation Of Community And Government Programs

Course Description
Project monitoring and evaluation skills are important aspects of project development and management tools for social change in community development. To successfully implement a project or a program, an effective monitoring system must be put in place to ensure that projects and programs are on track and alternative measures are available in case the programs get off track. For a better understanding of the course, the first part of this course reviews the course outlines of project development and management and the second part analyzes the monitoring and evaluation systems. The focus of this course is to bring to the participants the proven techniques, guidelines, and strategies for successfully completing community or government projects on time.

Course Learning Objectives:
This short course aims to equip program officers, managers, and senior officials on how to effectively monitor and implement sustainable programs and projects.

Course Content
The course is delivered in a workshop setting facilitated by seasoned professional facilitators with practical experience. One session will be devoted to site visits to relevant institutions. The “Effective Monitoring and Implementation of Community and Government Programs” course has some of the following key areas of learning for 1 and 2 weeks organized into the following modules:

Orientation

•Registration
•Organization’s Background
•Schedule of Activities
•Ground Rules
•Dos & Don’ts Rules and Regulations
•Logistics

Overview and Expectations of the Course

•Development issues and challenges in the new millennium
•History of project development
•Project development models and theories

Nature of a Project

•Objectives
•Using the SMART tool to identify objectives
•Defining a project
•Programs versus projects
•Characteristics of a project
•What is Project Management?

Project Development Process

•Define project scope
•Specify features, design
•Baseline system
•Build the product, testing
•Deliver products to customers

Project Life Cycle

•Phase #1: Defining the project
•Phase #2: Planning the project
•Phase #3: Executing the project
•Phase #4: Delivering the project

The Parameters of a Project

•Project scope
•Quality
•Cost
•Duration/Time
•Resources
•Integration
•Communication
•Procurement
•Risk

Planning the Project Implementation

•Establishing project priorities
•Project priority matrix
•Project management trade-offs
•Tools for project planning: SWOT Analysis

Implementing the Project

•Creating a work breakdown structure
•Creating a project team and project review group
•Developing status report process
•Making changes to the project
•Assessing the quality of the project
•Making forecasts
•How to use WBS tool to identify staff
•Using the Logical Framework
•Team-building factor
•Dealing with risks and uncertainty
•Time management
•Risk management process
•Change process
•Introduction to MS Project Software

Monitoring the project

•How to design the monitoring system
•The project control system
•How to design progress report system
•PERT Network tool
•Tracking Gantt Charts
•Formative evaluation
•Process evaluation
•Outcome evaluation
•Cost-benefit analysis
•Program documentation and reporting

Measuring Project Performance

•Requires the Understanding of three values:

1.Planned Value (PV)
2.Earned Value (EV)
3.Actual Cost (AC)

•Finding Variances in the project

1.Actual Costs (ACS)
2.Budget at Completion (BAC)
3.Cost Variance (CV)
4.Schedule Variance (SV)

•Calculating the Cost Performance Index (CPI)
•Finding the Schedule Performance Index (SPI)
•Completing the Estimate to Complete (ETC)
•Preparing for the estimate at completion (EAC)
•Finding the Variance at Completion (VAC)
•The five rules of Earned Value Management (EVM)

Evaluating the project

•How to design evaluation metrics
•How to evaluate project against standards
•Primary targets
•How to evaluate project against stakeholders’ expectation
•How to evaluate external processes

Delivering the Project

•Train the clients and staffs
•Transfer documents
•Release resources
•Release personnel committed to the project
•Draw lessons learned from the project

Results-Based Project Management Approach

•What is results-based management?
•Define realistic expected results
•Focus on people: define beneficiaries
•Problem identification
•Intervention Logic
•Logic model or Results chains
•Implementation
•Monitor progress towards results

Conclusion

•Case studies and best practices
•Exercise and group presentation
•End of course

Learning Outcome:

At the end of the course, participants will benefit the following from the course:

1. Participants’ skills will be enhanced in better management of community or government programs.
2. The course will enhance participants in designing a step-by-step approach to developing and managing projects.
3. The course will empower participants to become better able to assess needs, articulate plans, and evaluate projects.
4. Participants will understand how to improve productivity, understand the basic project management skills, effectively organize projects, estimate project costs, and create dependable monitoring techniques.

Learning Methodology:
The course is based on a participatory, active learning approach, group discussion, case studies, problem-solving exercises, and group presentations. Active participation is required and key to the success of the workshops. Other methods used in this course include case studies, guest speakers, project monitoring exercises, problem-solving exercises. Assessment is through effective class participation, group presentation, group projects, and class attendance.

Who should attend?
The course is intended for senior staff in private or public sectors that have the responsibility for developing, designing, and implementing a project. Senior public officials, project managers, senior project consultants, heads of departments, supervisors, personnel officers, senior government staff, and other personnel as deemed appropriate by management.

Course Duration:

2 weeks

Training Locations

(a)Stamford, CT, USA
(b)New York City, USA
(c)Washington, DC, USA

(d) Toronto, Canada

(e) Lagos, Nigeria

(f) Nairobi, Kenya

(g) Dubai, UAE

Scheduled Dates:
Jan 6-17; Mar 16-27; Jun 1-26; Aug 17-28; Oct 19-30; Dec 2-13, 2023; Dec 14-25, 2023

Course Materials
Course materials include PowerPoint presentation slides, carefully selected reading materials, exercises, case studies, reading references, and a laptop computer.

Course Fees
The course fee is $4,950 USD for two weeks. The course fee covers the following: instruction, course materials, one brand new laptop computer to take home, administration expenses, field trips, cultural programs, and miscellaneous program-related expenses.

How to Register
To receive a letter of invitation and supporting documents, you must complete and forward the registration form to the training director as soon as possible. To participate in this course, the applicant must:

1. Send a completed application form
2. Have a bachelor’s degree/or have relevant work experience at the senior management level
3. Be nominated by the head of his/her department
4. Be a senior member of the department/organization
5. Demonstrate a devoted interest in the course
6. Have proof of English proficiency
7. Demonstrate proof of financial sponsorship of the course.

CONTACT US:

For more information, please contact:

Center for Executive Training and International Development

295 Madison Avenue

12^th Floor

New York, NY 10017, USA

Phone: +917 753 7225, +602 684 3228

Email: admin@cetid.net

Website: www.cetid.net